Responsibility and role

We decide why and how your personal data are processed. We are responsible for processing your personal data.

Changes

There are no important changes in this Privacy Policy version.

When

Our privacy policy is:

• effective as of: 26/05/2022

Where and what

Our Privacy Policy applies to:

• our website: www.ringfin.com

Categories of individuals

We collect personal data:

• of customers and/or clients.
• of contractors.
• of candidates, potential candidates and sources

Situation

We process your personal data in a situation that concerns:

• an online activity. www.ringfin.com

How we collect

We collect your personal data in the following ways:

• electronically with the use of a web form: on www.ringfin.com
• electronic tracking technologies: Our cookie policy is available at: https://cdn.signatu.com/users/714/sites/417124c49f15f58b/cookie-policy/index.html?language=en
• with: Wix.com, Inc. (for chat on www.ringfin.com), ContactOut (for email search), and HubSpot.

Source

We collect your personal data from the following sources:

• directly from you: Your data is collected at/in:
  • our website: www.ringfin.com
  • your email to us
  • your calls to us

Whether you must provide personal data

These are the personal data you:

• have permission to give us, and of your own free will give us (voluntary data): email, phone number and CV.

Consequence for not providing personal data that are voluntary to give

The consequences for not giving us the voluntary personal data above are: it will then not be possible to include you in a recruitment process.

Regular and/or "sensitive" personal data

We process your:

• regular personal data.

Legal ground to process regular personal data

Our legal ground for processing your regular personal data is:

• the legitimate interest we have, or the legitimate interest a third party has.

  We provide a link to a document that explains how we balance our legitimate interest and your interests, or fundamental rights and freedoms. We specify our legitimitate interests, and we specify the personal data we process based on this legal ground.

No profiling

We do not use your personal data to automatically evaluate aspects of your personality.

No automated decision-making

We do not use your personal data to make automated decisions about you.

Disclosure to recipients

We disclose your personal data to the following recipients: Wix.com, Inc. and Ringfinite Limited's clients

Legal ground

Our legal grounds for disclosing your personal data to the recipients are:

• Legitimate interest

No transfers to countries outside the EU and EEA

We do not transfer your personal data to:

• countries outside the EU and EEA, or
• an international organization.

Security

We secure your personal data:

• with appropriate technical measures,
• with appropriate organisational measures,
• with an appropriate level of security,
• against unauthorised processing,
• against unlawful processing,
• against accidental or unlawful loss,
• against accidental or unlawful destruction, and
• against accidental or unlawful damage.

Promise to fulfil rights

You have specific legal rights relating to the personal data we collect from you.

We will respect your individual rights and will deal with your concerns adequately.

Right to access

You may ask from us information regarding personal data that we hold about you, including:

• information as to which categories of personal data we have in our possession or control,
• what your personal data are being used for,
• where we collect your personal data, if not from you directly, and
• to whom your personal data have been disclosed, if applicable.

We will provide you with a copy of your personal data upon your request.

If you ask for further copies of your personal data, then we can charge you with a reasonable fee that we base on the administrative costs.

Right to rectification

You have the right to obtain from us rectification of your personal data, that are inaccurate or incomplete, in the latter case provided you supply the corrected or supplementary information.

Right to erasure

You have the right to request that we delete the personal data we process about you.

We must comply with this request if we process your personal data, and if:

• the personal data is no longer necessary for the fulfilment of the purposes for which they have been collected;
• you object to the processing based on our legitimate interest or withdraw your consent;
• the personal data has been processed unlawfully;
• the personal data must be deleted in order to observe a legal obligation incumbent on us.

We must not comply with this request your personal data is necessary:

• for exercising the right of freedom of expression and information;
• for compliance with a legal obligation that binds us;
• for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes; or
• for the establishment, exercise or defence of legal claims.

Right to restriction

You have the right to obtain from us restriction of processing of your personal data, if:

• you contest the accuracy of your personal data, for the period we need to verify the accuracy,
• the processing is unlawful and you request the restriction of processing rather than erasure of your personal data,
• we no longer need your personal data but you require them for the establishment, exercise or defense of legal claims, or
• you object to the processing while we verify whether our legitimate grounds override yours.

Right to object

You have the right to object – at any time – to the processing of your personal data due to your particular situation, provided that the processing is not based on your consent but on our legitimate interests or those of a third party.

In this event we shall no longer process your personal data, unless we can demonstrate:

• compelling legitimate grounds, and
• an overriding interest for the processing, or
• that processing is needed for the establishment, exercise or defense of legal claims.

If you object to the processing, please specify whether you also wish the erasure of your personal data, otherwise we will only restrict it.

Right to object to direct marketing

You have the right to always object to the processing of your personal data for direct marketing that was based on our legitimate interest, regardless of any reason.

If the marketing was based on your consent, you can withdraw consent.

Communication about rights available

We invite you to communicate with us about the exercise of your rights concerning the protection of your personal data.

Written requests

We only accept written requests since we cannot deal with verbal requests immediately without first:

• analysing the content of the request, and
• identifying you.

Describe right to exercise

Your request should contain a detailed, accurate description of which right you want to exercise.

Identification document

You must provide us with a copy of an identification document to confirm your identity, for example:

• an ID card or
• a passport.

The document should contain:

• an identification number,
• country of issue,
• period of validity,
• your name,
• your address, and
• your date of birth.

Any other data contained in the copy of the identification document such as a photo or any personal characteristics, may be masked out.

We will not accept other means of assuring your identity.

If you wish to propose alternatives, we will assess them on a case-by-case basis.

Our use of the information on your identification document:

• is limited to verify your identity, and
• will not be stored for longer than needed for this purpose.

Where send request

You can send your request that concerns the protection of your personal data to:

• our postal address at: 37 Warren Street London, W1T6AD United Kingdom
• our email address at: privacy@ringfin.com

Answer to request

You receive our answer to your request that concerns the protection of your personal data at:

• your email address.

Time to respond to request

We inform you of our handling of your request that we exercise your rights (regarding the protection of your personal) within:

• a month of the reception of your request.

Complain to a supervisory authority

You can lodge a complaint to a supervisory authority:

• where you usually live in the EU and the EEA.
• at the place of your work in the EU and the EEA.
• at the place of the alleged infringement in the EU and the EEA.

The Supervisory Authority should within a reasonable period inform you of:

• the progress of the complaint, and
• the outcome of the complaint.

Mandate an organization to complain

You can mandate that an organization lodges a complaint on your behalf with a Supervisory Authority.

The Supervisory Authority should within a reasonable period inform you of:

• the progress of the complaint, and
• the outcome of the complaint.

Judicial remedy

You can seek a judicial remedy in the EU and the EEA against:

• a controller,
• a processor, and
• a Supervisory Authority.

Mandate an organization to exercise your right

You can mandate that an organization exercises your right:

• to a judicial remedy on your behalf.
• to a compensation for a damage as a result of a breach of the law on the protection of the personal data on your behalf.

No privacy settings

Currently, we do not offer privacy settings where you can choose why and how we process your personal data.